🛑 Stop Risk Before It Starts
A single missed lockout can lead to HIPAA violations, fraud exposure, or lost revenue. Lockout Watch™ puts your team back in control with a simple, effective system to track terminations and close access gaps—without needing IT.
⚠ The Reality for Most RCM Teams
Many billing and front desk teams don’t realize they’re carrying silent risks:
- Terminated users still active in EMRs and payer portals
- Shared logins with no audit trail
- No standardized lockout process or checklist
- Role creep or access granted “just in case”
- Staff transitions without proper access cleanup
These issues often go unnoticed until a survey, audit, or security breach occurs.
✅ When to Choose Lockout Watch™
- You’ve had staff turnover and can’t confirm all terminations were cleaned up
- Your team uses multiple EMRs, payers, and vendor portals
- You need to show compliance during audits or credentialing
- You want a centralized lockout log without depending on IT
- You’re preparing for a risk assessment or policy overhaul
💸 The Cost of Not Acting
⚠ Ex-employees logging in to systems
⚠ Failed HIPAA audits or compliance reviews
⚠ Role drift that creates unnecessary access
⚠ Fraud or error caused by incorrect permissions
⚠ Time lost cleaning up issues after the fact
Your First Line of Defense for EMR & Portal Access
Lockout Watch™ is a fully editable toolkit that helps RCM and compliance leaders track terminated users, standardize access removals, and document cleanups across systems.
Use it standalone or pair with HR checkouts, IT deactivation steps, or access control reviews.
🎯 How It Helps Leaders
📋 Track Access Status – Know exactly which users still have login access
📆 Prevent Oversights – Get built-in reminders and a repeatable checklist
🔍 Improve Audit Readiness – Show proof of timely lockout actions
🧰 Scale Across Clinics – Use it across roles, locations, and vendors
📣 Communicate Clearly – Use templated emails to notify IT, HR, or managers
💼 What’s Included
✅ Termination Tracking Log – Track exits and ensure system access is removed
✅ Lockout Checklist – Steps for cleaning up access by system or role
✅ Alert & Reminder System – Stay on top of lockouts with timed follow-ups
✅ Audit-Ready Report Template – Instantly document status during audits
✅ Login Cleanup Tips – Field-by-field guidance for common EMRs and portals
✅ Email Templates – HR + IT coordination tools for easy handoff
💰 Pricing
Lockout Watch™ gives your team a simple, powerful tool to ensure terminated users are truly locked out—before they become a liability. With plug-and-play templates and a proactive alert system, you’ll meet audit standards without needing IT to intervene.
Termination Tracked. Risk Reduced
Lockout Watch™ gives you a centralized, easy-to-use toolkit to track terminations, confirm EMR lockouts, and prevent HIPAA or audit risks. One-time cost. No subscription. Audit ready.
🧾 Results You Can Expect
✔ Catch users with lingering access
✔ Complete EMR and portal lockouts faster
✔ Reduce audit findings tied to access issues
✔ Improve HR + IT coordination
✔ Build a repeatable, policy-aligned system
“With Lockout Watch™, we discovered three former users still had active logins. That one tool probably saved us a compliance disaster.”
Amy D.
Billing Operations Manager