Track Every Denial. Learn Every Time.
The Denial Log & Tracker™ gives your team a clean, streamlined system to intake, categorize, and learn from every denial. With built-in root cause logic, customizable fields, and clear audit trails, this toolkit helps you go beyond rework—and into performance improvement.
⚠ Why Most Denial Logs Fail
Too many clinics use inconsistent, incomplete, or outdated denial logs. The result?
- Teams track denials inconsistently—or not at all
- Root causes are misunderstood or missed entirely
- Denials get reworked, but not prevented
- Managers don’t have reliable data to report trends
If your log is just a spreadsheet graveyard, it’s time for a smarter system.
✅ When to Choose Denial Log & Tracker™
You’re a good fit for this toolkit if:
- You don’t have a structured denial log—or your current one is outdated
- Your team isn’t consistently logging denial types or reasons
- You want to start identifying patterns and root causes
- You need a clean audit trail without overcomplicating your process
- You’re preparing for future denial reduction or audit efforts
💸 The Cost of Not Acting
- Recurring denials that aren’t caught early
- Wasted time reprocessing without insight
- No meaningful denial data for reports or audits
- Low accountability across billing and coding teams
- Missed chances to escalate or fix systemic issues
📁 Meet Denial Log & Tracker™
The Denial Log & Tracker™ is a plug-and-play spreadsheet-based toolkit designed for clinics that want to build a strong foundation for denial tracking. No EHR integration needed. No fluff. Just a clear structure and smart logic for what matters.
🎯 How It Helps RCM Teams
✔ Track denial type, payer, DOS, CPT, and claim number in a clean format
✔ Auto-categorize by common denial reasons (CO16, CO197, PR96, etc.)
✔ Use built-in logic to link denials to likely root causes
✔ Customize dropdowns and fields to match your EMR and payer mix
✔ Create quick monthly reports or audit snapshots
✔ Spot patterns before they become systemic issues
💼 What’s Included
✅ Denial Log Spreadsheet – Intake denials in Excel or Google Sheets with dropdowns and guidance
✅ Root Cause Mapping Table – Match common codes to documentation, auth, coding, or eligibility failures
✅ Dashboard Template – Visualize counts by category, payer, department, or CPT
✅ Sample Log with Data – Example denial entries with root cause and next step logic
✅ Field Customization Guide – Easily adapt columns to match your internal fields
✅ Quick Reference Codes – CO/PR/M/N code cheat sheet for intake staff
✅ Export Instructions – How to convert from EMR reports into your log
Transparent, One-Time Pricing
A pricing table assists users in selecting a suitable plan by simply and clearly differentiating product/service features and prices. Use this as supporting text for your plans.
Teams needing visibility into denial trends & performance
Track Every Denial. Learn Every Time.
📈 Results You Can Expect
✔ Cleaner intake and documentation of denials
✔ Root causes surfaced faster
✔ Easier team accountability for follow-up
✔ Better visibility into patterns across payers or CPTs
✔ Simple audit trail creation
✔ Insight to drive denial prevention programs
🗨️ “I trained two new denial intake staff using the sample log. It was plug-and-play.”
Dana P.
Denial Manager